How Can You Minimize the Disruption During ATS Implementation?

By: Dave Rietsema
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The implementation of applicant tracking system (ATS) software, or any software for that matter, has the potential to cause system downtime that can negatively impact a company. Fortunately, there are some things that you can do to minimize the disruption and help the transition to flow smoothly. Mitigating downtime may keep your system up and running in a crucial moment when a top candidate is looking to apply.

Consider Cloud-Based Recruitment Software

The implementation of cloud-based software can be handled digitally in most cases, so most of your team and your workplace won’t be affected. On-premise software will require physical installation, so this will impact your workplace much more. While your hiring staff may be affected by implementation of a cloud based system, the disruption can be minimized.

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Plan for Necessary Interruptions

There will likely be a few times when the ATS software vendor must speak to personnel within the organization. There will also be updates to the company website, training sessions, and other interruptions to business as usual throughout implementation. While these should be minimal, planning and knowing ahead of time when the interruptions will take place can make the transition easier on everyone involved.

Ensure Hiring Team Buy-In

If the hiring team doesn’t like the software or is bitter about the implementation, it can cause downtime in the form of decreased productivity and lengthy training sessions. Make sure to get hiring team buy-in before implementation starts so that resentment doesn’t throw a monkey wrench in your plan. When your team is on board, it can speed things up and generate excitement about the new product.

Communicate Regarding Downtime

If the whole team knows exactly when recruitment software will be down ahead of time, they can plan around the disruption, either spending time on other tasks during that time or taking time off. Downtime should also be communicated ahead of time to potential applicants that may be browsing the careers page and considering applying. The more communication regarding scheduled updates, the less likely that frustrations will occur.

Utilize Vendor Support

Vendors know their products best, so they can anticipate potential issues during implementation and figure out how to quickly manage any problems that come up. By relying on vendor support rather than trying to conquer implementation by yourself, you may speed up the process. This can help to minimize the amount of downtime.

By working closely with the vendor to get the product implemented, you may minimize downtime even more. While they may know their product well, you know your company well. You may have answers to questions that come up and you may be able to help them with customization that will make the product work even better for you after implementation.

These tips can be used to minimize disruptions during implementation, but they can also set the stage for mitigating disruptions during updates and scheduled maintenance. By working out a system that decreases downtime during implementation, you may find a valuable tool that helps in other areas, as well.

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Let us help you find the solution to optimize your recruitment processes. Better recruitment processes can help your company to attract top talent, move employees from candidate status to actionable positions faster, and improve employee satisfaction – all while saving you time and stress. Paperless recruitment solutions also mean better organization and less work to meet compliance requirements.

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