What Is Recruiting Software?

By: Dave Rietsema
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Recruiting software, often referred to as applicant tracking system (ATS) software, is software that assists with hiring procedures. Implementing recruiting software can help to make hiring easier and even improve hiring standards for companies and recruiting firms. Recruiting software is generally cloud based and works with companies’ existing hiring procedures to overcome inherent challenges.

Increases Volume of Applications

While recruiting software may vary in features and functionality, most software systems combat the challenge of low application volume in several ways. Software makes it easy to share job ads in many places online and simplifies the application process. Many companies find that implementing recruiting software increases their application volume exponentially.

Targets Prime Candidates

Every position requires specific qualifications and personality traits that make employees ideal for that unique position. Recruitment software – coupled with market research – can help a company to figure out where employee candidates with those specific qualifications and traits tend to visit on the web, then source from those places. This can improve the quality of applications received.

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Assists with Organization

Recruiting software assists with the organization of the hiring process, usually creating candidate profiles automatically after each application is submitted. These profiles can be filtered and classified using keywords, notes left by hiring managers and recruiters, phases of the hiring process, and even customizable filters. Applications can be easily retrieved and reviewed as needed.

Additionally, the phases of the hiring process can often be better organized using recruiting software. Many systems come with messaging options that allow hiring personnel to communicate with one another and with candidates. Profiles may also be updated as candidates move through the hiring process, allowing hiring staff to see at a glance what phases the candidate has already moved though and any notes from those interviews and screenings.

May Integrate with Other Company Software

When recruiting software is integrated with other company software, it can further simplify the hiring process and make it easier to manage and analyze other company data. Integrating recruiting software with human resources software, for example, can allow personal information about a candidate to be imported after hire so that information doesn’t have to be re-keyed.

If recruiting software can be linked to financial software, it may be possible to more accurately assess the return on the investment of the recruiting software and other decisions that are made regarding hiring and human resources. This can lead to better decision making and potentially higher revenues.

Can Speed Hiring and Lower Costs

Recruiting software can save companies labor dollars as human resources professionals spend less time sourcing and vetting candidates. Since the quality and volume of applications is typically increased, the hiring process is often quickened. When positions are left vacant for less time and candidates require less training to move into actionable positions, companies benefit greatly.

If you’re considering acquiring recruiting software for your company, it’s important to take time to select the right system for your organization. Working with professionals that help match you with quality recruiting software vendors can help you to discern which system will be best for your company.

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Let us help you find the solution to optimize your recruitment processes. Better recruitment processes can help your company to attract top talent, move employees from candidate status to actionable positions faster, and improve employee satisfaction – all while saving you time and stress. Paperless recruitment solutions also mean better organization and less work to meet compliance requirements.

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